INTEGRATIONS · EXPERTINI ATS

Migrate from Workable

Leaving Workable? Move jobs, candidates, and your live hiring funnel into Expertini in one upload — stages mapped, duplicates impossible, nothing published without review.

2 Min. Lesezeit · Aktualisiert Juli 2026 · Expertini Redaktion

Teams outgrow Workable in both directions — some need more depth than its simplicity offers, some need a price that isn't per-job. Either way, the thing that makes switching feel risky is the same: the candidates and pipelines accumulated inside it. Expertini's Third-Party ATS Import is built so that history survives the move: jobs land as drafts for review, candidates join the talent pool deduplicated by email, and the applications array rebuilds your funnel — every candidate re-attached to their job at the stage they were at when you exported.

Workable provides export paths for your own data, and reshaping that export to our documented JSON sample is deliberately unexciting work — a spreadsheet with a save-as step, or any script, or pasting both files into an AI assistant with "convert to this format". Workable is a trademark of its owner; moving your own data out of your own account is your right, and this page is the how-to.

Von welchem System wechseln Sie?

Tippen Sie zur Suche – die Auswahl eines Anbieters öffnet die entsprechende Migrationsanleitung. Jeder Pfad führt in denselben Importer mit denselben fairen Batch-Limits und Deduplizierungsregeln.

Abhängigkeitsübersicht — was genau importiert wird

Jobstitle, description, location, type, category, salary, experience & education levels — arrive as DRAFTS, nothing goes live by accident

Candidatesname, email, phone, title, location, skills, notes — into the talent pool, deduplicated by email

Applicationscandidate_email + job_external_id + stage + applied_at — rebuilds your funnel; foreign stage names ("phone screen", "offered", "onsite"…) map automatically, unrecognised ones land in Applied

Batch limits500 jobs and 2,000 candidates per upload — split bigger exports; duplicates are skipped, so overlapping batches are safe

CVsdon't travel through JSON — imported candidates carry their profile text; CVs can be added to records any time

Schnittstellen-Bauplan

Strukturschema der Oberfläche – Panels, Hierarchie und Interaktionsmöglichkeiten. Eine Spezifikation, kein Screenshot.

Ihr aktuelles ATS

CSV- / JSON- / API-Export

Einstellungen → Datenexport, oder fragen Sie den Support — die Daten gehören rechtlich Ihnen.

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Der JSON-Beispielvertrag

jobs[]candidates[]applications[]

Feldnamen müssen exakt mit dem Beispiel übereinstimmen; zusätzliche Felder werden ignoriert. Passen Sie das Format mithilfe einer Tabellenkalkulation, eines kleinen Skripts oder eines beliebigen intelligenten Assistenten an: „In dieses Format konvertieren“.

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Innerhalb von Expertini ATS

Stellen → Entwürfe Kandidaten → Talent-Pool Bewerbungen → Funnel, Phasen zugeordnet

Nach E-Mail dedupliziert · nichts wird ohne Ihren Klick veröffentlicht.

Abb. 1 — die Migrationspipeline: Export aus Ihrem aktuellen System, Anpassung an das JSON-Beispielschema, Import mit Deduplizierung und automatischer Phasen-Zuordnung.

Interaktionsablauf – Status, Validierungen, Feedback

Jeder unten aufgeführte Status wird serverseitig erzwungen; die Benutzeroberfläche meldet ihn nur, entscheidet ihn aber nicht.

Export from WorkableCSV/JSON/API export — usually Settings → Data export, or ask support; the data is legally yours

Reshape to the sample JSONspreadsheet save-as-JSON, a small script, or paste both files into an AI assistant: "convert to this format"

Upload & validatefield names must match the sample; anything extra is ignored, errors are named

Dedupe + stage mappingcandidates matched by email; foreign stage names map onto your pipeline automatically

Working pipelinejobs as drafts, talent pool populated, funnel rebuilt — review, then publish

Over the batch cap → split the file; overlapping batches are safe because duplicates skipUnknown stage name → lands in Applied, never lostField name mismatch → named validation error; nothing partial importsJobs import as drafts — nothing is published without your clickCVs can't ride in JSON — attach them to imported records afterwards

Abb. 2 — Interaktionsablauf: Marineblau = Zustände, Gold = servererzwungene Gates, Grün = bestätigte Ergebnisse; Tags listen die Randfälle und deren Rückmeldungen auf.

01The three arrays that make it whole

Most "migrations" move jobs and stop. Ours moves three linked sets: jobs (title, description, location, type, salary, experience and education levels), candidates (name, email, phone, title, location, skills, notes), and applications (candidate email + old job id + stage + applied date). That third array is the difference between starting over and continuing — your open roles arrive with their applicants already sorted into stages.

02Safe by construction

Imported jobs are drafts until you publish them, so there is no accidental double-listing during cut-over. Candidates are deduplicated by email against everything already in your database. Re-uploading a corrected file is completely safe — duplicates are skipped and reported, never created. Stage names Workable uses map automatically onto Expertini's pipeline; anything unrecognised lands in Applied.

03Step by step

Export jobs and candidates from Workable. Download the sample JSON from the import page — it shows every field for all three arrays. Reshape, upload, read the per-row report (imported / already present / invalid, with reasons). Review your drafts, publish on your schedule, and your funnel is live in Expertini. Attach CV files any time afterwards — individually, or in bulk from a Dropbox/OneDrive folder with the cloud CV import.

04What you gain on the other side

Beyond price: an own candidate database with CV parsing and resume scoring built in, network job distribution with no per-posting fees, assessments and video interviews in the same subscription, and a data export that keeps the exit door as open as the entrance — the courtesy we're extending to Workable here is one we extend to ourselves.

Häufig gestellte Fragen

How do I get my data out of Workable?⌄

Workable offers export tooling and, where needed, a support request for your full data — it's your data by right. The export then reshapes to our documented JSON sample.

Do application stages survive the move?⌄

Yes. The applications array carries a stage per application, and common stage vocabularies map automatically onto Expertini's pipeline stages. Unmapped names default safely to Applied.

Is there a size limit?⌄

Per upload: 500 jobs, 2,000 candidates, 2,000 applications — and batching is safe because duplicates are skipped, so larger migrations just run as several uploads.

What does it cost?⌄

Included in every plan — no per-record fees, no paid migration service. See pricing.

Auf einen Blick

Jobs, candidates, and applications with stages — the full funnel moves
Workable stage names auto-mapped; unknowns land safely in Applied
Drafts-first publishing — no accidental double listings
Email dedupe makes re-uploads and batching risk-free
CVs attachable afterwards, including bulk cloud import
Included in every plan; most moves finish in an afternoon

Weiterführende Beiträge

Third-Party ATS ImportMove from Zoho Recruit, Greenhouse, Workable, Lever, iCIMS, JazzHR, Breezy, Manatal, Ceipal, or any other system — jobs, candidates, AND your live funnel, in one structured JSON upload. 🌱Migrate from GreenhouseMoving off Greenhouse? Bring your jobs, your candidates, and your live pipeline — including which stage every application was at — across in one structured upload. Data ExportDownload everything your organisation owns as one structured JSON file, any time. No lock-in.

Erleben Sie migrate from workable bei Ihren eigenen Einstellungen.

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